A room board shows at a glance whether a meeting room is free. It's perfect for a screen by the door or in the corridor. In this article you'll make one from a template and put it on a screen.

You'll need: the editor, admin or owner role, and the room's calendar added under Calendars. See Add a calendar.

What a room board shows

  • A big status: Available (green) or In use (red).
  • When the room is in use: the meeting's title (or "Busy") and Until the time it ends.
  • When it's free: Until the next meeting starts, or For the rest of the day.
  • Later today: up to four more bookings, with their times. If there are none, it says Nothing else booked today.
A meeting room board on a screen
A meeting room board on a screen

All-day events are left out of room boards, so a holiday or "out of office" entry doesn't make the room look busy all day. Times are shown in the screen's timezone, and the board updates itself every 30 seconds.

Create a room board

  1. In the menu, select Templates.
  2. Select the Meeting rooms category.
  3. Choose Meeting room (landscape, for a screen in a corridor) or Room door panel (portrait, for a tall screen by the door), then select Use.
  4. In Name for your new layout, type a name, for example "Boardroom panel", and select Use this template. The layout designer opens.
  5. On the canvas, select the Room calendar zone. Its settings open on the right.
  6. In Calendar, choose the room's calendar, for example "Boardroom".
  7. Change anything else you like. For example, in Heading type the room name, or leave it blank to use the calendar's name.
  8. Select Save layout.
Calendar widget settings in the layout designer
Calendar widget settings in the layout designer

The Meeting room template also has a QR code with "Scan to book". Select the Book zone and change Link to your booking page, or remove the zone.

Put it on the screen

  1. Go to Screens and open the screen by the room, for example "Boardroom door".
  2. Under What plays here, select Choose, then pick the layout "Boardroom panel".

The screen switches within a minute. See Choose what plays on a screen.

Settings you can change

With the Room calendar zone selected, you can change:

  • Show: keep Room board: free or in use, then later today.
  • Show meeting titles (off shows "Busy"): turn it off to hide all titles.
  • 12-hour times (3:45 PM).
  • Heading font, Font, Text colour, Times and day colour, Available colour and In use colour.

For every setting, see Calendar widget.

What's next